Security of documents is an essential part of any business. If unauthorized individuals gain access to sensitive information, it can be hacked quickly. From compromising customer personal data to divulging financial details about credit cards and bank accounts businesses should use every measure they can to safeguard their records.
Password protection is an easy method of ensuring that a document is not opened by the wrong person. When combined with other measures to secure documents like tracking views and downloads this can be a powerful deterrent to criminals who might take advantage of valuable intellectual property to their own profit.
If a company decides to implement document security, it will require the policy for passwords that specifies how passwords are created and maintained. This applies to both employees as well as customers. A password policy that requires a combination of upper- and lowercase letters, numbers and symbols can help ensure that passwords cannot be easily guessed or cracked by cybercriminals.
Another way to enhance document security is to ensure that only specific teams have access to particular files or digital cabinets. A document containing data of employees might only be accessible by HR personnel, while pitches for clients that are essential to the company might only be accessed by the sales team. Document security software that allows different permissions can be an effective way to accomplish this, while also ensuring that teams can work efficiently and efficiently.